12 Noon, April 8, 2015
Visitors Bureau Administrative Offices


Present:          E Brame, J Godfrey, L Daniels, W Stancil, S Henley, K Brinson, R Andrews, Matt Zapp, C McLamb

Absent:           K Henthorn, S Lee

Staff:              D Bailey-Taylor, A Phillips

I.          Call to Order – E Brame, Chairman

E Brame called the meeting to order at 12:19 pm and stated that a quorum was present. With no corrections, the agenda was adopted.   Brame asked for a motion to accept the March minutes that were previously sent to the board.

K Brinson motioned to accept the March minutes as presented.  S Henley seconded.  Motion passed unanimously.

 II.        Finances - March Financials - D Bailey-Taylor

Month-to-Date Revenue for March was $74,507.06. Month-to-Date Operations were $71,305.09. Net Income for the month was $3,201.97. Year-to-Date Revenues were $748,645.49. Year-to-Date Operations were $653,862.46. Year-to-Date net income was $94,783.03. The February county revenues were $50,267.41. Smithfield’s February Revenues were $14,349.23. Selma’s February Revenues were $6,749.41. Kenly’s February Revenues were $1,950.91.  Benson’s February Revenues were $682.49.  Benson and Smithfield's deposits were not received in time for the financial report. E Brame stated that the county seemed to be experiencing robust tourism growth.

DBT presented the proposed Policy on Board Members Attending the Governors Conference on Tourism. The policy was reviewed and guidelines were accepted with wording changes that the bureau would allow board members to be reimbursed for travel expenses, as well as, registration.

The proposed 2016 Budget was given to the board for review along with a cover sheet of explanations for budget increases. Board will vote on the 2015-16 budget at the May board meeting.

E Brame shared with the board that the bureau needed to address the lease agreement proposed by Lampe Enterprises.  DBT to consult with county lawyer on renewal language in the current lease.

III.       Special Projects - D Bailey-Taylor

D Bailey-Taylor asked the board to review and consider approval of three special event grants received. The grant requests were: Town of Kenly July 4th, Selma Parks & Rec July 4th and Howell Woodstock 2015. Taylor stated that the requests were within the guidelines and eligible for $500.

L Daniels motioned to approve the requests as presented.  W Stancil seconded.  Motion passed unanimously.

D Bailey Taylor presented updated guidelines for Capital Grants as requested by the Special Projects Committee. The board instructed DBT to make adjustments to the guidelines and send out to the board prior to the May board meeting.

IV.       Marketing Committee

Due to the heavy agenda, the board chairman asked each member to review the Marketing minutes that were presented and bring back any questions they might have.

V.        Sports Council Committee

J Godfrey stated that the Bike Route Brochures were very well designed and appeared to be a great success already.

VI.       Staff Report

In essence of time, the board was asked to review the staff report as they had time.

VII.     Executive Session     

J Godfrey motioned for the board to go into executive session. K Brinson seconded.  Motion passed unanimously.

D Bailey-Taylor and A Phillips were dismissed from the meeting. After a brief discussion time DBT and AP were called back into the meeting.

J Godfrey made a motion to accept the salary increases that were recommended in the 2015-16 budget.  R Andrews seconded. Motion passed seven to one.


Meeting adjourned at 1:41 PM.

Correction to the April 8, 2015 minutes from the September 2, 2105 board meeting.

E Brame stated that the April 8th board minutes were incomplete. When he called for the board to go into an executive session the minutes did not state the purpose of the session. He asked for a motion to clarify that the executive committee went into session to discuss personnel matters.

K Brinson motioned to amend the minutes for the April 8th board meeting to state that according to G.S. 143-318.11.6, the committee went to executive session to discuss personnel matters.  J Godfrey seconded.  Motion passed unanimously.