12 Noon, Wednesday, August 6, 2014
Visitors Bureau Administrative Offices


Present:          E Brame, T Stewart, B Dixon, J Godfrey, L Daniels, S Henley, K Brinson, K Henthorn

Absent:           J Stallings, M Boyette, C McLamb

Staff:              D Bailey-Taylor, A Phillips

I.          Call to Order – E Brame, Chairman

E Brame called the meeting to order at 12:20 pm and stated that a quorum was present. With no corrections, the agenda was adopted. Brame asked for a motion to accept the June minutes that were previously sent to the board.

B Dixon motioned to accept the June minutes as presented.  T Stewart seconded.  Motion passed unanimously.

II.        Finances - June Financials - D Bailey-Taylor

Month-to-Date Revenue for June was $70,856.50. Month-to-Date Operations were $105,014.10. Net Income for the month was -$34,157.60. Year-to-Date Revenues were $928,955.29. Year-to-Date Operations were $904,025.40. Year-to-Date net income was $24,929.89. The May revenues were $59,715.68. Smithfield’s May Revenues were $17,704.73. Selma’s May Revenues were $8,241.69. Kenly’s May Revenues were $2,098.55.  Benson’s May Revenues were $671.22.  D Bailey-Taylor noted some town revenues were not deposited on time and expenses were up due to closing of fiscal year.  E Brame stated that economy was up and L Daniels stated that the hotels were seeing an upswing with summer and the construction at Smithfield Crossings completed.

Month-to-Date Revenue for July was $100,370.46. Month-to-Date Operations were $48,356.94. Net Income for the month was $52,013.52. Year-to-Date Revenues were $100,370.46. Year-to-Date Operations were $48,356.94. Year-to-Date net income was $52,013.52. The June revenues were $61,415.49. Smithfield’s June Revenues were $18,245.40. Selma’s June Revenues were $8,284.30. Kenly’s June Revenues were $2,065.85.  Benson’s June Revenues were $733.29.  D Bailey-Taylor noted one town did not get revenues deposited on time. Revenues were up 19% for the fiscal year.

III.       Special Projects Committee – T Stewart

T Stewart stated that the Special Projects Committee met prior to the board meeting to discuss Special Events Grants and Capital Grants. The Committee shared copies of the (9) Special Event Grant requests that had been received. Major festivals receiving $1,000 were Selma Railroad Days, Bentonville Reenactment and Clayton Harvest Festival. Community event grant applications for $500 received were FO Amateur Golf Championship, Clayton Shindig, Clayton Piano Festival, Ava Gardner Festival, Neuse Little Theatre, and Wilson's Mills Pumpkin Festival.   

J Godfrey motioned to accept all requests as presented by the Special Projects Committee.  L Daniels seconded.  Motion passed unanimously.

T Stewart states that the Special Projects Committee was recommending that the Board review and accept seven organizations that the committee deemed eligible for 2014-15 Capital Grants. It was discussed that D Bailey-Taylor would meet with each organization to determine if they had projects that would be completed and that they had matching funds in their current budget for the dollar-to-dollar match. The following organizations will be contacted: Clayton Parks & Recreation ($5,000), Clemmons Educational State Forest ($10,000), Howell Woods ($10,000), Johnston Community College Arboretum ($10,000), Kenly Parks & Recreation ($5,000), Selma Parks & Recreation ($5,000), The Clayton Center ($5,000).

B Dixon motioned to accept all requests as presented by the Special Projects Committee. K Henthorn seconded.  Motion passed unanimously.

Extensive discussion was had about how the list was generated and how long before the list would be exhausted or updated. It was also discussed as to the difference between organizations being eligible for funds versus funds being allotted in the Visitors Bureau's budget. Chairman Brame deferred the discussion to the committee for possible action in the next 12-24 months.

IV.       Marketing Committee – S Henley

D Bailey-Taylor stated that the new Johnston County website had been launched. The 301 Endless Yard Sale dates have been set for 2015 and hopes to include towns through Nash County, Cumberland County and down to Lumberton. The bureau has begun work on the 150th Bentonville Reenactment planning and marketing. Both kiosk stations are up and running, one in the Carolina Premium Outlets visitor center and one in Carolina Pottery Store.  

V.        Sports Council Committee – J Godfrey

J Godfrey stated the committee had met but did not have a quorum. They had begun a discussion about the mission statement for the committee which the staff will finalize some of the wording with SageDesign. The Public Input Survey should be completed by the end of August with A  Astoske resending out the email requests throughout the county. Three towns will be meeting this month to review the Bike Routes resolution and staff will begin work on bike trail brochure. Next Sports Council work session for the Master Plan will be Wednesday, September 17, and J Godfrey encouraged board members to attend.   

VI.       Staff Report – D Bailey-Taylor

In essence of time, D Bailey-Taylor asked the board to review the two staff reports and contact her with any questions.

VII.     Old Business - E Brame mentioned that there had been several meetings with the county manager and county commissioners to discuss the possibility of the bureau purchasing a permanent office building. 

VIII.    New Business - None.

Meeting adjourned at 1:20 pm. 

Respectfully submitted,

Angel Phillips, Office Manager, in the absence of

Mary Boyette, Secretary/Treasurer

Next Meeting
County Tourism Authority
12 Noon, September 3, 2014
Visitors Bureau Administrative Offices