JOHNSTON COUNTY TOURISM AUTHORITY
BOARD MEETING MINUTES
12 Noon, January 6, 2016
Raleigh RV Resort, Four Oaks
Present: K Henthorn, R Andrews, J Godfrey, L Daniels, S Henley, M Zapp, C McLamb, K Brinson, R Capps, R Childrey
Absent: E Brame
Staff: D Bailey-Taylor, A Phillips
Guest: Katrina Allen, Four Oaks Chamber
I. Call to Order – K Brinson, Chairman
K Brinson called the meeting to order at 12:22 p.m. and stated that a quorum was present. With no corrections, the agenda was adopted. K Brinson also asked for any possible Conflict of Interest concerning the agenda. With none being heard the meeting continued. K Brinson welcomed Rick Childrey to the board. He was appointed by Johnston County Board of Commissioners in December.
K Brinson asked for a motion to accept the December minutes that were previously sent to the board.
J Godfrey motioned to accept the November minutes as presented. M Zapp seconded. Motion passed unanimously.
II. Finances - December Financials - D Bailey-Taylor
Month-to-Date Revenue for December was $89,682.30. Month-to-Date Operations were $79,527.25. Net Income for the month was $10,155.05. Year-to-Date Revenues were $533,574.23. Year-to-Date Operations were $407,025.19. Year-to-Date net income was $126,549.04. The November county revenues were $57,365.31. Smithfield’s November Revenues were $16,100.29. Selma’s November Revenues were $7,821.20. Kenly’s November Revenues were $2,012.18. Benson’s November Revenues were 587.68. D Bailey-Taylor stated that Smithfield and Kenly did not get deposits in before the end of the month, possibly due to the holidays.
III. Executive Committee - K Brinson
The board was presented an updated copy the proposed Unallowable Purchases Policy/Credit Card Use & Procedure. After a brief review and discussion, Brinson asked for a motion to adopt.
R Andrews motioned to accept the Unallowable Purchases Policy/Credit Card Use & Procedure as presented with one exception of wording. L Daniels seconded. Motion passed unanimously.
The board was also presented an updated copy of the proposed Public Information Request Policy & Procedures. After a brief review and discussion, Brinson asked for a motion to adopt.
J Godfrey motioned to accept the Public Information Request Policy & Procedure as presented. R Capps seconded. Motion passed unanimously.
The board was advised about an additional invoice from Mitch Armbruster for legal fees that related to the ongoing public records requests. This item was not budgeted for in the 2015-16 budget and will be included with the previous budget adjustment, pulling the total amount needed from the fund balance and placing it in the Legal and Professional Fees line item.
K Brinson assigned E Brame, R Capps and R Childrey to the Special Projects Committee. E Brame will serve as chairperson for this committee. The election of a vice-chairperson for the board will be handled at the next board meeting.
IV. Special Projects - D Bailey-Taylor
D Bailey Taylor presented Special Events grants for the board to consider for 151st Bentonville Anniversary - Friends of Bentonville Battlefield and USA Taekwondo, NC Taekwondo Championships - North Carolina Taekwondo Federation. D Bailey-Taylor stated that each event is eligible for $500. The Taekwondo event is new to our area and would be requiring 35 rooms for judges and additional rooms for contestants.
J Godfrey motioned to approve grants to Friends of Bentonville Battlefield and the North Carolina Taekwondo Federation in the amount of $500 each as presented. K Henthorn seconded. Motion passed unanimously.
V. Marketing Committee - S Henley
D Bailey-Taylor stated the idea was suggested at our last meeting to have a new billboard to welcome the three new businesses (Starbucks, Chipotle and Buffalo Wild Wings) at exit 95 on I-95. Interstate Outdoor is providing the billboard at no cost for six months. JCVB will hosting a Blogger Fam February 29-March 1 with four writers who will be touring our area. The Farm to the Table Video featuring Simple Twist and Smith's Nursery is complete and has been well received. S Henley thanked the bureau for help in reaching out to vendors for their upcoming bridal show, only two spaces left.
VI. Sports Council Committee
J Godfrey stated that the bureau was well represented at the January 4 County Commissioner's Meeting and shared the Resolutions of Support from all municipalities around the county. The Sports Council requested the commissioners consider hiring a full time Parks and Recreation Manager on the county level. Much discussion took place about county wide sports and how it played into local parks & recs programs and use of school facilities. The commissioners asked DB Taylor to put together a job description and expectations of this position before the March 4th planning session.
VII. Staff Report
D Bailey Taylor asked that the board review the staff report which was in the board packets as they had time and to refer any questions they might have back to her. Taylor reminded the board would hold a retreat on March 2nd from 9am-2pm. Chris Cavanaugh will return as the speaker to share where we are since the 2013 marketing audit. Taylor also mentioned that the JoCo Hospitality would be meeting on January 26th and would like to ask Chad Porter to speak at a cost of $1,000. Taylor would like to invited others to attend the event from the tourism industry. The cost of meetings for the Hospitality Association is covered by membership dues and it allocated for in the budget.
VIII. New Business
IX. Old Business
DB Taylor stated that the chambers would be hosting banquets the last week of January and that the bureau had tickets available for those on the board that would like to attend, and she asked that board members email her if they wish to attend.
Meeting adjourned at 1:23 PM.
Johnston County Tourism Authority
11:30 AM, February 1, 2016
Visitors Bureau Administrative Offices