12 Noon, June 1, 2016
Visitors Bureau Administrative Offices


Present:          E Brame, K Brinson, L Daniels, K Henthorn, M Zapp, S Henley, R Childrey, R Andrews, R Capps, C McLamb

Absent:           J Godfrey

Staff:              D Bailey-Taylor, A Phillips

I.         Call to Order – K Brinson, Chairperson

K Brinson called the meeting to order at 12:20 p.m. and stated that a quorum was present. With no corrections, the agenda was adopted. K Brinson also asked for any possible Conflict of Interest concerning the agenda. E Brame stated that he would need to abstain from any votes about Kenly July 4th Grant and the 2017 Budget. 

K Brinson asked for a motion to accept the May minutes that were previously sent to the board.

E Brame motioned to accept the May minutes as presented. R Andrews seconded. Motion passed unanimously.

II.       Finances - April Financials - D Bailey-Taylor

Month-to-Date Revenue for May was $123,739.85. Month-to-Date Operations were $84,085.94. Net Income for the month was $39,653.91. Year-to-Date Revenues were $1,002,223.86. Year-to-Date Operations were $788,163.92. Year-to-Date net income was $214,059.94. The April county revenues were $71,783.12. Smithfield’s April Revenues were $20,961.51. Selma’s April Revenues were $10,643.93. Kenly’s April Revenues were $1,978.58. Benson’s April Revenues were $884.46. D Bailey- Taylor stated that Smithfield reflects two months in deposits.

K Brinson stated that the board had previously been given a copy of the proposed 2017 budget. He stated that the Executive Committee had met and recommended that the full board adopt the 2017 Budget as presented.

M Zapp motioned to accept the 2017 Budget as presented. S Henley seconded. Motion passed with eight  yes and E Brame abstained.

III.      Executive Committee - K Brinson

K Brinson stated that the Executive Committee had met and reviewed the proposed by-laws that had been previously sent to the board. The Executive Committee recommended that the full board accept the purposed By-Laws.

R Andrews motioned to accept the By-laws as presented. K Henthorn seconded. Motion passed unanimously.

Proposed HR Policies updates were distributed to the board. It was requested that the policies be reviewed and questions sent to D Bailey-Taylor. The policies will be discussed at the August board meeting.

IV.       Special Projects - E Brame

E Brame stated that the committee had met and had three Special Events grants recommendations to the board. Those recommendations included: Kenly 4th of July, State Annual Singing Convention and the Classic Antique Power & Tractor Show in the amount of $500 each. The board voted on each request separately.

L Daniels motioned to approve the grant for Kenly July 4th as presented.  R Capps  seconded.  Motion passed with eight  yes votes with E Brame  abstaining.

R Andrews motioned to approve the grant for State Annual Singing Convention as presented.  L Daniels  seconded.  Motion passed unanimously.

K Brinson motioned to approve payment for Classic Antique Power & Tractor Show as presented.  K Henthorn  seconded.  Motion passed unanimously, with a note that the organization be made aware that the grant request is to be completed 90 days prior to the event.

V.         Marketing Committee - R Andrews

R Andrews stated that the committee did not meet. The next meeting will be June 21 at noon.

VI.        Sports Council Committee - J Godfrey

In the absence of J Godfrey, D Bailey-Taylor reported that the committee had discussed the Parks & Rec Development Manager position and the county commissioners may be interested in a contract position to work on the Mountains to Sea Trail. D Bailey-Taylor has extended the time for the engineering firms to respond to the request for bids on the Bike Route Wayfinding Plan.  D Bailey-Taylor also mentioned that she and Chris Johnson had met with the JoCo Rugby Association, who is looking to build a facility for their local teams and to bring tournaments to the county.

VII.     Staff Report - DB Taylor

D Bailey-Taylor stated that the Economic Development Appreciation Day at GALOT was a success with 200+ attendees. R Andrews reported to the board that the GALOT event was successful for JCC, Workforce Development as they connected with some corporate contacts and have added two training programs.  M Zapp also stated the event was beneficial and expects it to grow in 2017.  A Brame is sending out news releases for Chris Johnson, as well as, the staff assisted the Economic Development Office with trade show displays for the recent event in Las Vegas. M Zapp recognized the displays were first class.  D Bailey-Taylor, stated she felt it important for tourism to be at the table with economic development helping to promote and brand the county.  Capital grant funds have been paid out for Archer Lodge Parks and Recreation.  Outdoor Visitors displays have been ordered from Kirby Outdoor for GALOT, Clemmons and Howell Woods, and all three will be added to David Turlington distribution list.  Intern, Ashley Cook started on May 23 and is working with S Campbell on visitors guide inventory and updates in Simpleview.  D Bailey-Taylor announced that My Carolina Talk show has been cancelled and WNCN contact is working with the staff to promote 301 Endless Yard Sale and make sure the Atkinson's Mill spot runs before the last day on air, which is June 15th.

VIII.   Old Business


New Business


Meeting adjourned at 1:33 PM.


Respectfully submitted,

Lynn Daniels, Secretary/Treasurer