12 Noon, June 3, 2015
Visitors Bureau Administrative Offices


Present:          E Brame, J Godfrey, L Daniels, W Stancil, K Henthorn, S Lee , K Brinson, R Andrews, Matt Zapp,  C McLamb

Absent:           S Henley

Staff:              D Bailey-Taylor, A Phillips


I.          Call to Order – E Brame, Chairman

E Brame called the meeting to order at 12:23 pm and stated that a quorum was present. With no corrections, the agenda was adopted. Brame asked for a motion to accept the May minutes that were previously sent to the board.

W Stancil motioned to accept the May minutes as presented.  S Lee seconded.  Motion passed unanimously.

II.        Finances - May Financials - D Bailey-Taylor

Month-to-Date Revenue for May was $102,336.17. Month-to-Date Operations were $91,362.64. Net Income for the month was $10,973.53. Year-to-Date Revenues were $944,667.90. Year-to-Date Operations were $813,252.44. Year-to-Date net income was $131,415.46. The April county revenues were $68,916.02. Smithfield’s April Revenue report was not received before board meeting. Selma’s April Revenues were $10,080.86. Kenly’s April Revenues were $2,584.95.  Benson’s April Revenues were $788.02.  DB Taylor stated that revenues were up and April was a good month.

III.       Special Projects - W Stancil

D Bailey Taylor presented updated guidelines for Capital Grants that were previously sent to the full board for review. Brief discussion was had.

J Godfrey motioned to adopt the Capital Grants Guidelines as presented.  K Brinson seconded.  Motion passed unanimously.

IV.       Marketing Committee

No meeting.

V.        Sports Council Committee

The board was asked to review the Sports Council minutes as presented.

VI.       Staff Report

In essence of time, the board was asked to review the staff report and email Donna with any questions.

VII.     Old Business

Update on Lease       

E Brame stated that the board has not decided on the Bureau's status for a long term lease. Discussion was had about the current lease and the offer of a new one year lease with an increase in rate. Discussion was also had about purchasing a permanent office space for the bureau. It was suggested that the board appoint an ad hoc committee to explore the possibilities of purchasing property and then bring back recommendations to the board for approval.

K Brinson made a recommendation to form an ad hoc committee to explore the possibility of purchasing property. K Henthorn seconded. Motion passed unanimously.

DB Taylor stated that the board may need to meet in July concerning this matter. The committee would include E Brame, W Stancil and K Brinson. This committee would also make recommendations to the board on parameters of owning and maintaining such a building.  


Meeting adjourned at 12:57 PM.