12 Noon, October 7, 2015
Johnston County Visitors Bureau, Lampe Meeting Room


Present:          E Brame, J Godfrey, L Daniels, K Henthorn, S Henley, K Brinson, M Zapp, C McLamb
Absent:           S Lee, R Andrews
Staff:               D Bailey-Taylor, A Phillips


I.     Call to Order – E Brame, Chairman

E Brame called the meeting to order at 12:11 pm and stated that a quorum was present. With no corrections, the agenda was adopted.  Brame asked for a motion to accept the September minutes that were previously sent to the board.

K Brinson motioned to accept the September minutes as presented. M Zapp seconded. Motion passed unanimously.

II.     Finances - September
Financials - D Bailey-Taylor

Month-to-Date Revenue for September was $80,477.59. Month-to-Date Operations were $75,353.84. Net Income for the month was $5,123.75. Year-to-Date Revenues were $280,538.53. Year-to-Date Operations were $191,066.51. Year-to-Date net income was $89,472.02. The August county revenues were $67,422.12. Smithfield’s August Revenues were $18,980.06. Selma’s August Revenues were $9,634.58. Kenly’s August Revenues were $2,570.97. Benson’s August Revenues were $950.35. DB Taylor stated that the Town of Smithfield had not deposited their August revenues by the end of the report period.

III.       Special Projects - D Bailey-Taylor

DB Taylor presented Special Events grants for Clayton Shindig, Benson July 4th, 2016 and Heritage Center Ghost Walk for the board to consider. Taylor stated that each event had been funded in the past and each were eligible for a $500 grant.

L Daniels motioned to approve grants to each of the three requests as presented. S Henley seconded. Motion passed with five yes votes with J Godfrey and M Zapp abstained.

DB Taylor shared with the board that due to weather, the Annual Selma Railroad Days event had to be cancelled. The event was preapproved for a $1,000 grant. Question was whether or not to pay out the $1,000 grant. K Brinson stated that the board should honor its commitment and upon receipts with proof of meeting the guidelines the bureau should pay the $1,000 grant. No objection was heard.

IV.     Marketing Committee - S Henley

A copy of the new Beer, Wine, Shine brochure was passed out to everyone. DB Taylor working on Farm to Table Video, searching for a Johnston County farmer supplying product to an area restaurant. The committee discussed producing placemats for local restaurants during National Tourism Week. M Zapp suggested doing on a short term basis, and the restaurants in Benson were agreeable to the idea. The bureau is working with Todd Johnson to develop the Smithfield Walking Tour into more of a historic walking tour brochure that will provide more details, photos, and link to the history of Smithfield.

Sports Council Committee

J Godfrey stated that the Sports Council is still seeking letters of resolution of support for the Recreation Master Plan. The committee also discussed the Smithfield boat ramp and the possible addition of another boat ramp in the Wilson's Mills area. The bureau is beginning the process of signage for the bike routes and DB Taylor has researched some possible grants. There will be more information at the next Sports Council meeting about the boat ramp and bike route signage. The Sports Council has one opening due to the staff of the Holiday Inn Express leaving . The committee also would like to add two more positions to help cover all the at-large communities in the county. DB Taylor will work on the changes to the by-laws that are needed and will present for approval at the November board meeting.

VI.     Staff Report

DB Taylor shared that again the staff had a busy and productive month including numerous meetings, events and training. DB Taylor encouraged the board to visit Evans Jewelry, which has reopened with bridal registry, wine bar, and Dominic Republic cigars, it's very nice and they will be holding events there four times a year. The latest Charlotte Media Trip went well, with two possible media visits to Johnston County in the upcoming months. Taylor stated that the Shopping in Downtown Benson video was well received and that future Walking Along Main Street videos will be done in Clayton, Smithfield and others. S Campbell is working on updating and replacing visitor information displays with ten or so locations already in place. The goal is to remove the old poster/racks done in 1997 and replace with more up-to-date images and modern signs.

VII.     New Business

Clayton Chamber of Commerce has presented a pro-rated invoice for the 2015 Chamber Champion Silver membership in the amount of $823. J Godfrey stated that the invoice would carry the bureau's membership through December 31, 2015, at which time the bureau would then be invoiced for $2,500. This invoice would be from January 1 to December 31, 2016. This is due to the chamber adjusting all chamber champion members to be on a calendar year.

K Brinson motioned to allocate funds of $823 to cover the pro-rated invoice and then to pay the new invoice for $2,500 for the Clayton Chamber Champion Membership invoice in January 2016. M Zapp seconded. Motion passed with six yes and J Godfrey abstained.

DB Taylor asked that due to a NC Tourism Leadership Conference that the November board meeting be changed. The Board will meet on Wednesday, November 11.  The December Board meeting will be held on Tuesday, December 1. Details to follow.

VIII.   Old Business

C McLamb stated that the Johnston County 100% Compliance Audit was complete and copies were given to the board members as well as the County Commissioners discussed the audit at their October 5th meeting. DB Taylor also provided a report to the JCTA Board listing the steps that have been taken by the staff in response to the recommendations of the audit. Also provided to the board was all the backup detailed receipts, names of sweepstake winners, and digital proof of advertising which were noted in the audit. The Executive Committee will be meeting in the next few months to revise current policies and develop new policies to make recommendations to the full board for adoption.

Meeting adjourned at 1:13 PM.

Respectfully submitted,

Lynn Daniels, Secretary/Treasurer