12 Noon, Wednesday, September 3, 2014
Visitors Bureau Administrative Offices


Present:          E Brame, T Stewart, B Dixon, J Godfrey, L Daniels, S Henley, J Stallings, M Boyette, C McLamb

Absent:           K Brinson, K Henthorn

Staff:              D Bailey-Taylor, A Phillips

I.          Call to Order – E Brame, Chairman

E Brame called the meeting to order at 12:18 pm and stated that a quorum was present. With no corrections, the agenda was adopted. Brame asked for a motion to accept the August minutes that were previously sent to the board.

J Stallings motioned to accept the August minutes as presented.  L Daniels seconded.  Motion passed unanimously.

II.        Finances - August Financials - D Bailey-Taylor

Month-to-Date Revenue for August was $93,206.30. Month-to-Date Operations were $57,424.03. Net Income for the month was $35,782.27. Year-to-Date Revenues were $193,576.76. Year-to-Date Operations were $105,780.97. Year-to-Date net income was $87,795.79. The July revenues were $62,441.35. Smithfield’s July Revenues were $18,761.59. Selma’s July Revenues were $9,072.38. Kenly’s July Revenues were $2,428.48.  Benson’s July Revenues were $871.78.  Discussion was had about towns not depositing revenues before the end of the current month. Discussion was also had about 2013-14 invoices that were paid in the 2014-15 fiscal year. It was noted that the county had posted them back to the correct year and were waiting on the auditors to complete the reports.

E Brame mentioned that he and D Bailey-Taylor had met with John Lampe about the possible purchase of the current administrative office that the bureau was leasing. Due to cost, they will meet again about the possibility of a long term lease.

III.       Special Projects Committee – T Stewart

D Bailey-Taylor stated that she had met with each of the seven organizations that the committee had selected to discuss Capital Grants. All of the organizations have plans and projects for the 2014-15 fiscal year. The only questionable one is the Johnston Community College Arboretum. D Bailey-Taylor will with meet with the new Dean in the next few weeks to confirm their plans. C McLamb recommended that the bureau ask for copies of invoices and checks as proof of work completed as this is a matching grant.

IV.      Marketing Committee – S Henley

S Henley stated that the committee had discussed a request from two organizations requesting that the bureau prepare design work for logos and maps. It was recommended that the bureau would be available on an advisory level only.  

V.        Sports Council Committee – J Godfrey

J Godfrey stated the committee did not meet in August. The next Sports Council work session for the Master Plan will be Wednesday, September 17 at 11 am, and J Godfrey encouraged board members to attend.   D Bailey-Taylor stated that the next project would be completion of bike routes.

VI.       Staff Report – D Bailey-Taylor

D Bailey-Taylor stated that the bureau had been busy with Ava Gardner Festival promotional materials and the Beer, Wine and Shine new website. The Raleigh Media Sales mission was successful and E Bailey is receiving interest in several media stories.  D Bailey-Taylor pointed out several articles in the local papers about the 2013 Visitor Spending numbers, the 301 Endless Yard Sale and the new Beer, Wine, Shine Trail are being published.  Furthermore, she indicated that after the Ava Festival, the marketing push will be all about the 150th Civil War Reenactment coming up in March 2015.   The bureau will be giving its annual report to the County Commissioners on Monday, January 5, 2015 with a lunch here at the Bureau and the board will meet just before with an abbreviated meeting. The bureau will need to consider another update on the data base as the company had been purchased by Simpleview Software which will cost around $5,000.  D Bailey-Taylor announced that October will be the last board meeting for B Dixon, M Boyette and T Stewart, and that J Godfrey and K Henthorn have received letters for reapplying to the board.  Discussion was had on board development and seeking individuals with an interest in our mission and time to commit to meetings. New board members will be appointed in October, and their first meeting with the authority will be in November.  

VII.     Old Business - None.

VIII.    New Business - None.

Meeting adjourned at 12:47 pm. 

Respectfully submitted,

Mary Boyette, Secretary/Treasurer


 Next Meeting
County Tourism Authority
12 Noon, October 1, 2014
Visitors Bureau Administrative Offices